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Project Rhythm Engine

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Overview

The Project Rhythm Engine keeps your venture moving forward with structured checkpoints that adapt to your stage. The system auto-schedules standups, reviews, and gateway meetings based on your journey phase - from daily standups during early validation to weekly async updates when you’re scaling. You stay accountable without manually managing recurring meetings, and your sherpa gets real-time visibility into blockers before they stall your momentum.

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Step-by-Step Guide

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Getting Started with Your Cadence

  1. Your rhythm activates automatically - When your job transitions to the SPECIFY stage or beyond, the system creates your meeting cadence based on your ICP category. You’ll see a notification in SupaSherpa confirming your standup schedule.
  2. Receive your standup prompt - At your scheduled time (default 08:00 in your timezone), SupaSherpa sends a message via your preferred channel asking: “What did you accomplish yesterday? What are you working on today? Any blockers?”
  3. Respond within 4 hours - Reply directly in the channel where you received the prompt. The system processes your response and extracts key points: accomplishments, plans, and blockers.
  4. Review the summary - After the collection window closes, the system posts an aggregated standup summary to your project’s Slack channel (if configured) and files it to your data room’s Meeting Notes section.
  5. Gateway reviews schedule automatically - When your PRD transitions between stages or your confidence score crosses 70%, the system schedules a gateway review meeting within 48-72 hours using the Calendar MCP. You’ll receive a review brief 24 hours before the meeting.

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Customizing Your Cadence (Sherpas Only)

  1. Navigate to the Journey Dashboard for your job
  2. Find the “Rhythm” tab or section showing your current cadence
  3. Click “Customize Cadence” (only available to assigned sherpas and admins)
  4. Adjust standup frequency (DAILY/WEEKLY/NONE), day, and time
  5. Save changes - the system marks your config as custom and preserves it during stage transitions

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Viewing Your Rhythm Status

  1. Go to /journeydashboard or /journeyoverview
  2. Select your active job
  3. Check the rhythm health indicator showing participation rate and missed standup count
  4. View standup history by clicking “View All Standups”

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Common Questions

What happens if I miss a standup?
The system marks it as missed and increments your missed count. If you miss 3 consecutive standups, your sherpa receives a REVIEW_NEEDED notification. Your consecutive miss counter resets as soon as you complete your next standup. Can I change my standup time or frequency?
Only your assigned sherpa or a platform admin can customize the cadence. If the default schedule doesn’t work for you, message your sherpa via SupaSherpa to request an adjustment. They can change frequency, day, and time through the Rhythm API. What if I mention a blocker in my standup?
The system uses AI to detect blockers in your response. When detected with high confidence, it escalates to your sherpa within 5 minutes, sending them a summary with your blocker description, job context, and current momentum score. Your sherpa can then reach out to help unblock you. Do gateway reviews happen for every stage transition?
Gateway reviews auto-schedule when your PRD transitions between stages or when your brief confidence crosses 70% upward. If a gateway review is already scheduled within 72 hours, the system merges contexts instead of creating duplicate meetings. If the Calendar MCP is unavailable, your sherpa receives a notification to schedule manually. What happens to my cadence when the job completes?
When your job reaches COMPLETED or CANCELLED status, the system deactivates your cadence within 5 seconds. All pending standup jobs and scheduled reviews are cancelled, and no further prompts fire. Your standup history remains accessible for retrospective review.

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Troubleshooting

I’m not receiving standup prompts
Check your channel preferences at /privacypreferences. Confirm your preferredChannel is set (slack, email, or websocket). If your preferred channel adapter is unavailable, the system falls back to websocket. If you’re in quiet hours when the standup fires, the prompt delays to 30 minutes after your quiet hours end. My standup summary isn’t posting to Slack
Verify your job has a linked Slack channel. If the Slack integration fails, the summary still files to your data room’s Meeting Notes section. Contact your sherpa or support if the Slack channel link needs repair. The gateway review didn’t schedule automatically
If the Calendar MCP is in dev mode or encounters an error, the system sends a fallback notification to your sherpa with the review brief, asking them to schedule manually. Check with your sherpa if you expected a gateway review but didn’t see one scheduled. I want to skip standups for a week while traveling
Message your sherpa via SupaSherpa. They can temporarily adjust your cadence frequency or pause it by setting standupFrequency: "NONE". They should re-enable it when you return to maintain accountability rhythm. Meeting Intelligence Pipeline (Feature 072) - When your gateway reviews complete, the meeting intelligence pipeline auto-processes transcripts, generates minutes, and extracts action items. The rhythm engine creates gateway reviews with tl;dv integration enabled, so everything flows through the pipeline automatically. SupaSherpa - Your standup prompts and sherpa escalations route through SupaSherpa. Configure your channel preferences there to control where you receive rhythm notifications. SupaSherpa also surfaces your next scheduled gateway review and upcoming standup time. Data Room - Standup summaries and gateway review briefs auto-file to your data room’s Meeting Notes section. Review your rhythm history by navigating to your data room at /dataroomlist and opening the Meeting Notes folder to see all auto-generated summaries.