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Admin-Only Feature Evaluation Framework

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Overview

The Feature Evaluation Framework helps platform administrators assess and prioritize feature ideas using proven industry methods. You work through six structured gates - from problem definition to final GO/NO-GO decisions - using frameworks like OST, Kano, RICE, and WSJF. This systematic approach replaces gut-feel prioritization with data-driven decisions, so you ship features that deliver measurable impact.

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Step-by-Step Guide

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Creating Your First Evaluation

  1. Access the evaluation section - Navigate to Feature Evaluations from your admin dashboard. You’ll see a list of existing evaluations or an empty state if this is your first time.
  2. Start a new evaluation - Click “New Evaluation” to launch the six-gate wizard. The system generates a unique feature code automatically.
  3. Complete Gate 1: Intake - Fill in the feature name, description, and problem statement (all required). Add your proposed solution, target users, and urgency level (1-5 scale). Click “Save & Continue” to advance.
  4. Complete Gate 2: OST Framework - Define desired outcomes, key results, and opportunity areas. Document solution options with pros and cons for each approach.
  5. Complete Gate 3: Classification - Select a Kano category (Basic, Performance, or Delighter) and MoSCoW priority (Must Have, Should Have, Could Have, Won’t Have). Add justification text explaining your choices.
  6. Complete Gate 4: RICE Scoring - Enter Reach (estimated users affected), Impact (1-3 scale), Confidence (0-100%), and Effort (person-weeks). The system calculates your RICE score automatically.
  7. Complete Gate 5: WSJF Sequencing - Rate User/Business Value, Time Criticality, Risk Reduction, and Job Size using Fibonacci values (1, 2, 3, 5, 8, 13, 21). The WSJF score updates in real-time as you enter values.
  8. Complete Gate 6: PR/FAQ Decision - Write a press release draft, add FAQs, define success metrics, document risks and mitigations. Make your final decision: GO, NO-GO, DEFER, or Needs More Info.
  9. Upload supporting documents - At any gate, click “Upload Document” to attach PDFs, images, spreadsheets, or Word files (up to 10MB each). Add optional descriptions to explain what each document contains.
  10. Review your evaluation - Click the gate progress indicator to navigate between completed gates. All gate data remains editable until you archive the evaluation.

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Viewing and Comparing Evaluations

  1. Access the dashboard - Return to Feature Evaluations to see all your evaluations in one view.
  2. Sort by priority - The dashboard ranks evaluations by WSJF score (primary) then RICE score (secondary). Features with the highest scores appear at the top.
  3. Filter by status - Use filter controls to view evaluations by status: Draft, In Progress, Completed, or Archived.
  4. View the scorecard - Click any evaluation to see a complete scorecard showing all gate data, computed scores, and the final decision.
  5. Archive completed work - Mark evaluations as archived when you no longer need them in your active view. Archived evaluations remain viewable but become read-only.

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Common Questions

Who can access the Feature Evaluation Framework?
Only administrators. The system hides Feature Evaluation navigation and rejects API requests from non-admin users. Regular team members won’t see this functionality. What happens if I leave the wizard before finishing?
Your progress auto-saves every 30 seconds of inactivity. The system stores session data for 30 days, so you can return and pick up exactly where you left off. Can I edit a gate after moving to the next one?
Yes. Click the gate progress indicator to jump back to any completed gate. You can review and edit data at any time until you archive the evaluation. How do RICE and WSJF scores work together?
RICE scores impact (Reach × Impact × Confidence / Effort). WSJF scores urgency ((Value + Criticality + Risk) / Size). The dashboard sorts by WSJF first (what to do next) then RICE (what delivers most impact). This combination balances timing and value. What file types can I upload?
PDF, PNG, JPG, XLSX, and DOCX files up to 10MB each. The system associates each document with the specific gate where you uploaded it, making supporting evidence easy to track.

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Troubleshooting

Error: “File size exceeds 10MB limit”
Compress large files or split multi-page documents. Consider uploading PDFs instead of image formats - they typically compress better while maintaining quality. Invalid scoring inputs or out-of-range values
The form validates all numeric entries. RICE Impact must be 1-3. Confidence must be 0-100. Fibonacci values must match exactly (1, 2, 3, 5, 8, 13, 21). Check your entries against these ranges and resubmit. Changes made in multiple browser tabs aren’t syncing
The system uses optimistic concurrency - last save wins. If you open the same evaluation in multiple tabs, close all but one to avoid accidentally overwriting your work. Archived evaluation won’t let me make changes
This is intentional. Archived evaluations become read-only to preserve your historical record. If you need to make changes, create a new evaluation and reference the archived one for context. PRD Dashboard - After making a GO decision, build your feature into a full Product Requirements Document. The PRD system connects to your evaluation data, so you start with validated problem statements and success metrics already defined. Innovation Evaluation Wizard - If you’re assessing corporate initiatives rather than individual features, use the Innovation Evaluation Wizard. It applies similar frameworks at portfolio level, helping you balance innovation bets across multiple ventures. Data Room - Store final evaluation reports and supporting documents in your venture’s Data Room. This creates a single source of truth for investor conversations and keeps your decision rationale accessible as features ship.